Process automation: orders that reach the ERP on their own.

We connect email, ERP and warehouse so your team stops retyping orders by hand.

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Projects from €4,000Reply within one business day

The email becomes an order.

Lines are read, stock is checked and the order is created.

The warehouse knows straight away.

Delivery note, invoice and a heads-up to the team, every step logged.

Your team works on what matters.

Automation and integrations from €4,000.

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From email to ERP, step by step

EmpresaK S.L.’s weekly order arrives and the flow starts on its own. It extracts the 14 lines, checks stock for each item and creates the order in the ERP.

  • Starts with every new email
  • Stock checked line by line
  • Delivery note and invoice generated
Email orders → ERP Run · 19 Oct, 10:41
New email in pedidos@“Pedido semana 43” · pedido-s43.pdf Email
Extract order (AI)14 lines · customer C-0231 98%
Enough stock?14 of 14 items available Yes
Create order in ERPPV-2026-3381 · €2,947.30 ERP
Delivery note + invoiceAL-2026-2210 · F-2026-1189 Running
Notify warehouse (Teams)#almacén Waiting
  • Reads the attached PDF 12 fields from the email and the PDF, with 98% average confidence.
  • Checked per line If any item is short, the flow takes the other branch.

And if stock is short, you decide

When 3 of the 14 items are out of stock, it reserves what is available and leaves the purchase from the supplier as a draft. Sales is notified in Teams and the purchase waits for someone to approve it.

Purchase request Draft for review

Send purchase request SC-2026-0097 to the supplier?

Partial reservation RS-2026-0412 covers 11 of 14 lines.

Supplier
EmpresaN S.A.
Pending
3 items
Lines reserved
11 of 14
Estimated amount
€477.00

And logs every run

Each step is recorded with its time and result, also when the flow takes the other branch. If a step fails, it is retried and the person responsible is alerted.

Log Run · 19 Oct
10:41 Email received · “Pedido semana 43” Email
10:41 Order extracted · 14 lines AI
10:41 Stock checked · 11 of 14 available No
10:42 Partial reservation RS-2026-0412 ERP
10:42 Purchase request SC-2026-0097 Draft
10:42 Notification sent · Teams #ventas Teams

An email order, all the way to the warehouse

A customer emails its weekly order. The workflow does the rest and records every step in the run log.

  1. The order email arrives and the workflow starts.
  2. The 14 order lines are extracted and stock is checked for each item.
  3. With enough stock, the sales order is created in the ERP and the delivery note and invoice are generated.
  4. The warehouse gets a notice in Teams and the run is logged.

Something like this for your company?

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What changes day to day

Today

  • Your team re-types the same data across different tools
  • Repetitive tasks eat hours that should go to customers
  • Manual steps cause errors that are costly to undo
  • Nobody knows a task failed until a customer complains

Once it is running

  • Repetitive workflows that run on their own, at any hour
  • Your tools connected, so data flows without copy-paste
  • Fewer human errors and more consistent results
  • Alerts only when something genuinely needs a person

What is included

We map your process first

Before automating anything, we sit with your team to understand exactly how work flows today: where the bottlenecks are and which repeated manual steps cost you time every day.

Connects all your tools

Your CRM, email, databases, spreadsheets and invoicing software talking to each other automatically. No more copying data between systems by hand.

Reliable when things go wrong

If a step fails, the automation retries, logs the failure and alerts your team. Failures stay visible instead of disappearing silently.

A dashboard for every run

The dashboard shows every automation running, what it processed and whether it succeeded. Your team does not have to check by hand.

Runs at the right moment

Every night, when a form is submitted or when a payment arrives: each automation is triggered by the event that matters.

People stay in control

For decisions that matter, we build in approval steps and escalation paths. The automation handles the routine; your team handles the exceptions.

Typical uses

  • Finance and admin

    Automated invoice processing

    Invoices arrive, are read and validated, pushed to your accounting software and the right person is notified, without anyone typing them in.

  • Sales

    Lead management automation

    Every new enquiry is captured, categorised and sent to the right person immediately, with follow-up reminders triggered automatically so leads do not slip through without follow-up.

  • Logistics and e-commerce

    Stock and inventory sync

    Stock levels update on the website, in the warehouse and with suppliers at the same time, reducing the risk of selling what you do not have or running out unexpectedly.

  • Management

    Automated reporting

    Weekly or monthly reports compile themselves from all your data sources and land in the right inboxes on schedule, with no manual work.

How we keep risk under control

We start by finding where time is lost and automate the steps that weigh most. Every run is logged and failures trigger an alert.

  • Monitoring and alerts

    Every run is logged. If something stops or behaves unexpectedly, the right person gets an alert with the details needed to act.

  • Error handling and retries

    Temporary failures are retried automatically; anything that cannot complete goes to a review queue instead of being lost.

  • Documentation and handover

    Each automation is documented: what triggers it, what it does and how to change it. Your team knows what was built and how it works.

  • Staged rollout

    We build in stages and test with real data and edge cases before switching anything over in production, step by step.

How we work

The timeline depends on scope and is set in writing in the proposal.

  1. Understand the process

    We spend time with your team learning how the work actually gets done today: the steps, the exceptions and the points where things fall through the cracks.

  2. Design the new flow

    We map the automated flow, show you exactly how it will work and agree every step in writing before any code is written.

  3. Build and test carefully

    We build the automation in stages and test it against real data and real edge cases before it touches your day-to-day operations.

  4. Launch with support

    We deploy everything, walk your team through what was built and stay available to monitor, adjust and improve it as your business evolves.

From €4,000

Indicative price for a typical project, VAT not included. Fixed written quote after the first call.

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What a typical project includes

  • Process audit and automation opportunities
  • CRM, ERP, email and spreadsheets connected
  • Automations triggered by real events
  • Error alerts, retries and monitoring
  • Full documentation and handover

Usual stack: Node.js, Python, n8n, REST APIs, GraphQL, Webhooks, PostgreSQL, MongoDB, Redis, Docker, AWS, TypeScript.

Frequently asked questions

Do we need to replace our existing software?

Usually not. We connect to the tools you already use and build the automation around them. We only suggest replacing something if it is genuinely holding you back.

What happens if an automation breaks or something goes wrong?

The system retries automatically, logs what happened and alerts your team. Failed tasks are queued for review instead of being lost.

How is our data kept safe?

Access is limited to what is strictly needed, credentials are stored securely and sensitive data is kept only as long as the automation needs it.

When will we notice the difference?

It depends on the process. We start with the steps that take the most time, so the change shows early. Before starting, we estimate the hours involved with you so the investment can be judged on real numbers.

Can we request changes or improvements after launch?

Yes. We offer ongoing support and can adjust, extend or improve any automation when your processes change.

Which manual task would you stop doing first?

Tell us which task eats the most time in your business. We will explain in writing how we would automate it, which controls it would have and what it would cost.

  • Fixed written quote
  • One person accountable
  • Milestone-based payments
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